We’re Hiring: Executive Secretary to the Managing Director

We are seeking a highly skilled and professional Secretary to the Managing Director (MD) to become an integral part of our dynamic team. As a diversified Group of Companies, the ideal candidate is expected to efficiently handle administrative, coordination, and executive support responsibilities across multiple business entities.

Job Location: Dubai Industrial City

Key Requirements:

• Proven experience as a Secretary/Executive Assistant (preferably in a corporate environment)
• Strong organizational and multitasking skills
• Excellent communication & interpersonal abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to handle confidential information with discretion
• A valid driving license is a plus
• Languange: English, Tagalog
• Can immediately join

Responsibilities:

• Maintaining Executive’s Agenda and assist in planning appointments, board meetings, conferences etc.
• Attending / Prepare the Minutes of meeting
• Receiving and screening phone calls and redirecting them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements for the reporting authority.
• Handle confidential documents discreetly
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Proficient in MS Office and “back-office” software (e.g. ERP).
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality
• Competitive salary & benefits offered!

How to Apply:Send your CV to [email protected] with the subject: “Secretary to MD Application”

Job Type: Full-time

Pay: AED4,000.00 – AED5,000.00 per month

Application Question(s):

• Can you join us immediately?

Experience:

• UAE: 1 year (Required)

Application Deadline: 20/03/2025