Position Details
Classification Information
Unit
Job Status
FLSA
Position Information
Position Title
Assistant Director – Athletics
Reports To
Faculty Discipline
N/A – Not Applicable
Faculty is eligible for Tenure Track?
Funding Source
Functions and Responsibilities
Job Summary
Under the supervision of the Director – Athletics / Physical Education Building, the Assistant Director – Athletics will assist in overseeing and administering student focused services within the department of athletics, with the focus on compliance, student-athletes academic support, and student-athlete development.
Supervisory Role
Oral and written instructions are received from the Director – Athletics / Physical Education Building or designee. The Assistant Director – Athletics may supervise professional, support staff, coaches, and student workers.
Duties & Responsibilities
1. Coordinate and oversee the Student-Athlete Academic Monitoring program.
2. Implement and monitor academic support services to student-athletes at the College. Collaborate with coaches, faculty members, campus support services and academic advisors to ensure student-athletes are in compliance with NJCAA and Essex County College academic standards.
3. Coordinate and monitor student-athlete study hall and progress report requirements, reporting any policy violations to the Director and respective coaches.
4. Monitor student-athlete academic progress, coordinating student-athlete meetings and on-campus tutoring programs to increase departmental rates of retention, graduation, and transfer-out rates.
5. Assist in supervising the student-Athlete Advisory Committee (SAAC), as well as assisting in the coordination and monitoring of community service, outreach, and volunteer opportunities.
6. Coordinate and monitor all aspects of NJCAA Student-Athlete Eligibility requirements and NJCAA Letter of Intent system to ensure compliance with policies and deadlines.
7. Serve has the site administrator for sports and athletic contests in the absence of, or as coordinated by the Director.
8. Assist the Director in the coordinating and conducting student-athlete orientations, as well as rules education for staff and students.
9. Act as the liaison between the Athletic Department and Bursar Office to monitor the proper application of student-athlete scholarship dollars and tuition waivers.
10. Under the direction of the Director of Athletics, develop and coordinate out of the classroom programming series that focus on the holistic development of student-athletes.
11. Assist in the creation, evaluation, and monitoring the compliance of departmental policies and procedures, staff handbooks, and student-athlete handbooks.
12. Maintain strict confidentiality and security of student, staff, and client records.
13. Prepare and deliver routine, special and ancillary reports in written and/or oral format as required.
14. Perform other related duties as required.
Physical Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
- Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk/move from place to place for required periods of
time.
- Move between buildings.
- Speak and hear, communicate using telephone and/or walkie talkie.
- Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.
- Communicate effectively in English, using proper grammar and
vocabulary.
- Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.
- Bend, twist, climb, push, pull, and lift.
Additional Requirements
1. Ability to work an extended schedule, including evenings, weekends and holidays, according to demands of the role and tasks.
Minimum Qualifications
Experience (number of years), Knowledge and/or Abilities
1. Master’s Degree or five years of relevant and related experience, preferably within an Athletics Department or student athlete support.
2. Experience in sports, recreation and physical education management.
3. Demonstrated ability to work with, exhibit and stress professionalism and good sportsmanship to student-athletes, coaching staff, competitors, and college personnel.
4. Experience working effectively with diverse academic, staff and student populations.
5. Excellent organizational and analytical skills.
6. Excellent interpersonal skills.
7. Ability to communicate effectively, orally and in writing.
8. Ability to work in a multi-cultural environment.
Education Requirements
Master’s Degree
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Preferred Qualifications
Experience (number of years), Knowledge and/or Abilities
1. Master’s Degree or five years of relevant and related experience, preferably within an Athletics Department or student athlete support.
2. Experience in sports, recreation and physical education management.
3. Demonstrated ability to work with, exhibit and stress professionalism and good sportsmanship to student-athletes, coaching staff, competitors, and college personnel.
4. Experience working effectively with diverse academic, staff and student populations.
5. Excellent organizational and analytical skills.
6. Excellent interpersonal skills.
7. Ability to communicate effectively, orally and in writing.
8. Ability to work in a multi-cultural environment.
Education Requirements
Master’s Degree
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Posting Details
Posting Information
Open Date
04/28/2025
Open Until Filled
Yes
Close Date
Special Instructions Summary
Equal Employment Opportunity Statement
Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
- Resume
- Transcripts
- Letter of Recommendation (minimum of 3)
- Reference Letters (2 to 3)
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